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Hostel Management Software!

Hostel Management Software offered by Edutron is a web based software application used for managing day to day operations of any hostel. This includes complete management system of hostel’s enquiry, enquiry follow-up, hostel allotment, room, bed allocation, mess, disciplinary log, check-in, check-out and many more. It eases the workflow of Hostel operations and maintains centralized tracking system of all business functions. It allows the data to be accessed virtually from anywhere on internet with secured login access and password.

Discover the features of Hostel Management Software!

Hostel Enquiry Management

You can collect all relevant details of a lead such as personal details, contact details and hostel type. You can categorize the lead on the basis of source of enquiry such as via telephonic, email, walk-in, News Paper, social sites etc. Edutron allows you to track and monitor the information of leads handling by various reports. You may filter the reports by counsellor name, by Branch wise, hostel wise, the type of source, by date of enquiry and many more choices.

Enquiry Follow-up and Reminders

You can do follow-up of enquiries and update status easily. There are easy options available to next follow-up action along with date and time.

The system maintains all log details of all the past follow-ups activities. System generates enquiry list of pending follow-up and current date follow-up to take action. You can filter enquiry list by date, branch wise, hostel wise, assigned person and many more choices.

Student Hostel Management

We manage all relevant data of students such as personal details, mobile number, E-mail id and any other special info as necessary. We keep adding more choices based on customer needs if it has wide application in our system. Edutron allows you to filter in hostel student manage list by hostel wise, floor wise, room no. wise, bed no. Wise, date of allotment hostel, user name and many more choices. There are automatically send SMS update to both student and parents. There is easy option available to taken admission of student and hostel allotment process and also update or transfer hostel record.

Hostel Managemnet

Edutron’s hostel management solution has the facility to maintain multiple hostels with their full details like their address, no. of floor, no. of rooms, no. of bed and mess details. In Hostel Module, you can list down the entire hostels and easy to maintain records that which hostel has how many rooms and charges. In Rooms information, the information related to room like how many beds are there, rooms at each floor, charges and other facilities all are recorded with a single click.

Hostel Fees Management

Edutron allows the management of the price of the hostel room for a variety of rooms and beds. We manage separate price lists for different beds. We book the demand every month for collection of hostel fees, food processing fees and transportation fees. We can also book these demands one by one and all the students together in a single click. After booked demand we collect these fees in cash / bank / online payment etc.

Fee Collection (Online/Offline)

You can manage student collection with cash/bank details both online and offline and update due easily. Edutron allows you to make entry of partial payments and prominently displays the balance payment due. You can update records for mode of payment such as Cash, Cheque, Bank Transfer or Credit/Debit Card using online payment gateway. In case the cheque is dishonoured, you can update the status of the cheque thus reversing the payment status

Outstanding/Upcoming Fees Reminder

Edutron manage prioritized student's outstanding instalment list. It is easy for accounts department to follow-up the students and records update automatically when fees are collected. There are a facility to send reminder SMS to students and parent of overdue and upcoming instalment due fees. You can configure this option if you want to send SMS to selected hostel, floor or students as per the business criteria applicable.


Every business needs most updated and real time reporting. Edutron provide flexible and easy to use reports section. It allows generating flexible reports that helps the hostel owners and business managers to take timely decisions and corrective actions on various aspects of the business. The reports includes hostel enquiry manage list, enquiry follow-up list, students hostel manage list, instalment collection list, outstanding fee reminder list, left hostel list, vacant room and bed list etc.

Accounts Management

Edutron provides basic accounting features such as receipt voucher, contra voucher, payment voucher, journal voucher, daybook, cash/bank book, ledger, trail balance, balance sheet, bank reconciliation statement, account receivable, account payable etc. You can view the total income and total expenditure at a glance in profit & loss account and total assets and total liabilities in balance sheet. There is option to export data from tally software and import in to our student management software. And also export data from our student management software and import in to tally software. This is very user full feature to manage accounting in better manner.

Staff Login Access

In any organization there will be various users performing various roles. Each user will have different types of responsibilities and thus the software allows you to manage them through access level control mechanism. You can create many numbers of users as they need and there is no restriction on it. This staff data is linked with all the processes handled in system such as Enquiry Management, Student Hostel Management, fees collection, outstanding fees etc.

Enquiry Form Integration

Many institutes use website as their important source for leads. A typical website "Enquiry Form" or "Contact Us Form" collects very basic info about the visitors and forwards it to the website owner's email. This process adds a layer of manual intervention to collect the information from web sites and add to the software. We have completely automated this process. A simple enquiry form can be integrated with your website seamlessly and with very basic technical knowledge.

Custom SMS

There is option to manage Bulk SMS for communication with the students & staff with any of the urgent or important messages or birthday greetings. The automatic SMS system sent SMS to student & parent of every activity such as add enquiry, allotment of hostel, fee payment or any profile updating. Also send SMS to single or group for respective actions such as overdue payment reminder and upcoming payment reminder etc. Edutron maintain all SMS records which had sent to student and parent.

Auto Backup

Weekly Auto backup policy consists of performing incremental backups on every Sunday night.

Why Choose Edutron

Advance Dashboard

Analytical dashboard, graphs, charts Along with advance system usage report keep things manageable with 100% efficiency.

User Friendly Interface

We provide user-friendly interface of our software that allow the users to handle it easily and conveniently.

Reduced Paperwork

Our management system helps the organizations in reducing their paper usage to a great & cost effective.

End to End Solution

We understand the necessity of the client and offers complete and comprehensive solution to our client to serve you best.

Data Security

We use strong encryption to protect data and information which enhances security level of the software.

Value for Money

We have multiple plans to fit in client budget. We promise for the best product at reasonable price.

Customization Ready

We provide customizable software which can easily adopt your changes and keeps you up-to-date for next generation.

Splendid Support

No project can work without training and support. we understand the importance and offers 24X7 support to serve you best.

Companies That Trust Us

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